RRAQOZ
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Workflows guidance

Create and issue a purchase order

Convert an authorised supplier selection into a versioned commercial order.

FOR
Procurement
OUTCOME
Use RAQOZ to convert an authorised supplier selection into a versioned commercial order.

Before you begin

  • The preceding purchase record exists in the intended organisation.
  • Your role permits the action and any assignment is addressed to you.

Guidance

  1. 1

    Create the draft order from the authorised selection rather than rekeying an unrelated order.

  2. 2

    Review supplier, lines, quantities, prices, delivery details and terms.

  3. 3

    Issue the approved version through the product workflow.

  4. 4

    Use a controlled revision when the order must change; do not overwrite prior evidence.

Evidence RAQOZ retains

  • Authorised selection link
  • Purchase-order version
  • Issue and revision history

Common issues

The next action is not available.

Confirm the current record state, your role or assignment, and any missing policy evidence. Resolve the source condition rather than creating a parallel record.

The purchase needs an exception.

Keep the original result visible and use the configured correction, waiver or override path with an attributable reason.

Related articles

Record a non-lowest-price selectionExplain why a supplier other than the lowest evaluated price is the accountable choice.Record supplier acknowledgementPreserve whether the supplier acknowledged the issued purchase order and which version they saw.

Last reviewed 2 September 2026. Review against the current production release before relying on exact screen behavior.