Administration guidance
Configure locations and departments
Model where purchases are initiated, approved, received and reported.
- FOR
- Organisation administrator, Finance
- OUTCOME
- Use RAQOZ to model where purchases are initiated, approved, received and reported.
Before you begin
- Organisation administrator access, or another role explicitly permitted for the setting.
- The organisation has agreed the control or operating decision before configuration.
Guidance
- 1
Create the locations and departments used by real operations.
- 2
Use stable names and codes that colleagues can recognise.
- 3
Connect budgets and approval responsibilities to the correct organisational units.
- 4
Retire or rename structures carefully so historical records remain understandable.
Evidence RAQOZ retains
- Location and department records
- Budget and approval associations
- Configuration change history
Common issues
A configuration change behaves differently than expected.
Review scope, effective date, inheritance and status. Use a representative test or no-write simulation before activating a policy change.
A prior transaction appears to use an older rule.
That may be correct. Effective-dated versions preserve the policy context used at the time instead of rewriting history.
Related articles
Last reviewed 2 September 2026. Review against the current production release before relying on exact screen behavior.